• Applicants must be employees of Unit 5 and/or District 87.  Both certified and support staff are eligible to receive grant awards.
  • Grants will be awarded without regard to an applicant’s school district, race, age, creed, gender or national origin.
  • In the event the recipient relocates to another position, school, or out-of-district, the grant may be withdrawn.  However, if it can be demonstrated that the project will be carried out as envisioned, the grant may be retained with BTBEF approval.
  • Prior grant recipients are eligible to apply.


One grant of $10,000 (no more, no less) will be awarded in this category for an exceptional proposal.  The $10,000 award is given by a private foundation to Beyond the Books Educational Foundation and BTBEF selects the winner.

Grants awarded in this category are limited to requests for $401 to $5,000.

Grants awarded in this category are limited to $400 or less.


  • Applications MUST be submitted via FluidReview.  Alternate submissions (via USPS, email, etc) will NOT be accepted.
  • FluidReview is open for submission, and closes on Monday, March 4, 2019 at 5:00 p.m.
  • FluidReview does NOT accept edits or uploads to submissions after the deadline.
  • Applicants must provide the email address of their principal on the application so the principal will have access to read and approve the application.
  • After principal approval, the grant writer will then submit the application.


All applications (Beyond the Box, Standard, and Mini) will be scored using the rubrics found below, or on the pages for each grant level.

Proposals will be evaluated* on:

  • Innovation and creativity
  • Clarity of goals and objectives
  • Impact on student achievement
  • Collaboration with others
  • Effectiveness of teaching strategies
  • Evaluation of outcomes
  • Sustainability or justification for a one-time event
  • Realistic and complete budget that aligns with program goals


*BTBEF is committed to a blind review.  Applications that include any name(s) of district(s), school(s), staff member(s) or other identifying information (such as mascot, school colors, etc) will be ‘returned without review’.  Careful proofreading will help avoid an application being ‘returned without review’.  Applications are not reviewed until the deadline has closed so there is no opportunity to rewrite the proposal and remove any identifying information that violates the blind review policy.


  • The Budget must provide an itemized list, including cost per item, in whole dollars.
  • Salaries of district employees and substitute staff are not funded; outside personnel (such as honorariums) may be considered.
  • Professional development will not be funded.  For example, registration fees for workshops and/or conferences, travel, lodging, food, and like expenses of district employees will not be funded.
  • Food should not be a major element of the grant.  Include food only if it is essential to the success of the project and explain why.
  • Technology that is requested should be used in innovative ways, and/or have significant impact on student achievement.   Technology should be a tool to support (or an integral part of) a well-defined project.
  • Funding for consumable supplies/materials or one-time experiences must be justified.


  • The grant must be used solely for the purpose described in the application.
  • Foundation approval must be obtained before any changes may be made in the scope of the project, or in the recipient.
  • Grant winners are to request funds from the business office of their district and the district will administer the disbursement of grant dollars.  The Foundation will forward all awarded funds to each district after June 1, 2019.
  • Funds must be used during the 2019-2020 school year or during the summer of 2020; otherwise, funds may be forfeited.
  • The Beyond the Box Grant recipient must, by September 15, 2020, submit a complete report of the grant work and outcomes to BTBEF as provided in the award information.  This report will be forwarded to the private foundation that sponsors the award.
  • Recipients of a Standard Grant or Mini Grant must complete a survey at the end of the 2019-2020 year with details of the project and process.
  • BTBEF appreciates public acknowledgment of the benefits to student learning that is provided through the financial support of the Foundation.
  • Printed materials resulting from work carried out under the grant should specifically acknowledge support of the Foundation.


A list of Helpful Hints may be found on our FaceBook Page.


All applications (Beyond the Box, Standard, and Mini) will be scored using the rubrics found below, or on the pages for each grant level.

small_pdf_iconRubric for Beyond the Box Grant

small_pdf_iconRubric for Standard Grant

small_pdf_iconRubric for Mini Grant

Check out the latest grant winners.